Summary
Legal basis
We only use your personal data when the law allows us to. For this project, IES is responsible for processing your data (this is called the “data processor”). Our lawful reason is “legitimate interests” under UK GDPR Article 6(1)(f).
How your data will be used, stored and processed
We collect your data only for the surveys and youth voice workshop, should you choose to take part, and we use it only for research into the We Move FWD Academy. We will not name you in any report unless you clearly agree.
We store personal information securely. We plan to delete it within 6 months of the project finishing (currently expected to be March 2028). If there is a data breach and the law says we must tell you, we will.
Who will have access to your personal data
Only the IES research team will see your personal data. BBC Children in Need will not see your personal data for the youth voice workshop data. BBC Children in Need will only see findings that are anonymised (so people are not identified) or that you have agreed can be used.
We may share personal data if the law says we must (for example, for safeguarding).
Who can I contact?
For questions about the research, contact:
- Meenakshi Krishnan, Project Director: [email protected]
- Alexandra Nancarrow, Project Manager: [email protected]
For questions about data protection, contact:
- Anthony Lloyd, IES Data Protection Adviser: [email protected]
Learning Partner Activity: We Move FWD Academy
This privacy notice explains what information we may collect about you, why we collect it, how we keep it safe, and what rights you have.
Personal data is any information about you that could identify you (for example, your name or email address).
Processing means what we do with personal data (for example, collecting it, storing it, using it, sharing it or deleting it).
We will not use your details for marketing. We will not name you in anything we publish, although your We Move Forward delivery partner organisation will be named.
The Institute for Employment Studies (IES) is doing this research for the BBC Children in Need (CiN). This notice explains: what we will do with your information, who can see it, how long we keep it, and who to contact if you have a question or complaint.
Introduction
The Institute for Employment Studies (IES) is the Learning Partner for the We Move FWD Academy. Our role is to listen to young people, learn from their experiences and help improve the programme as it develops. We’ll use what we learn to support the current programme and help shape future opportunities for young people.
Why are you asking for my information?
We only use your personal data when we have a lawful reason. For this project, IES is the organisation in charge of processing your personal data (the “data processor”). Our lawful reason is “legitimate interests” under UK GDPR Article 6(1)(f). This means we think it is reasonable and necessary to use some personal data to carry out this research, and we balance this against your rights and privacy.
What kind of information do we collect?
As part of this project, IES will do:
- Surveys with participating young people.
- A youth voice workshop.
To help us invite young people to take part, your We Move FWD Academy delivery partner organisation may share a small amount of contact information with IES. This could include your first name and email address.
We only collect what we need for the research and we store it securely.
Taking part is your choice. You do not have to answer any question you do not want to, and you can stop participating at any time.
How will my data be used?
We take steps to keep your information safe. We store personal information on secure IES systems and only the research team can access it.
We also follow safeguarding steps when we do youth voice workshops:
- IES researchers have DBS checks (a criminal record check for working with young people).
- Afterwards, a member of your delivery partner organisation’s staff will check you are OK.
- As a thank you for taking part in the youth voice workshop, we will reimburse you at a rate of £15 per hour, recognising your time and contribution. To do this, we may use delivery/contact details.
If you take part, we will use what you tell us for research only. We will write a report that brings together what we learn.
We will not name you in any report, and we will not include details that could identify you, unless you clearly agree.
We may want to use short quotes or examples from the surveys or youth voice workshop in reports. If we do, we will not use anything that could identify you.
IES stores your data on secure servers in the UK. We will delete personal information within 6 months of the project finishing and the final report being published (currently expected to be March 2028).
If there is a personal data breach, we have a process to deal with it. If the law says we must tell you (or a regulator), we will.
Taking part is voluntary. You can stop at any time.
Sharing your information
We do not sell your data. We only share personal data when we have to (for example, if the law requires it for safeguarding). BBC Children in Need will only receive anonymised findings.
What are my rights?
You have rights over your personal data. This includes the right to ask us to:
- show you the personal data we hold about you
- correct your personal data if it is wrong
- stop using your personal data in some situations
- delete your personal data in some situations
- move your personal data to another organisation in some situations
You can ask us to remove information you provided in the youth voice workshop up to 3 weeks after the workshop date. After this point, interview notes will normally have been anonymised and will no longer be treated as personal data.
If you want to use any of these rights, email the research team using the contact details at the end of this notice.
Who can I contact?
If you have questions about the research, please contact:
Meenakshi Krishnan, Project Director: [email protected]
Alexandra Nancarrow, Project Manager: [email protected]
If you have any questions about how IES protects personal data, please contact Anthony Lloyd (IES Data Protection Adviser): [email protected]
If you are unhappy with how your personal data has been used, you can complain to the Information Commissioner’s Office (ICO): https://ico.org.uk/