In line with UK GDPR, this privacy notice explains the legal basis for data processing for this research, who will have access to your personal data, how your data will be used, stored, processed and deleted, and who you can contact with a query or complaint.
Summary
Legal basis
For this project, the Standard Life Centre for the Future of Retirement (“Standard Life Centre”) is the Data Controller and decides why and how personal data is used; the Institute for Employment Studies (IES) is the Data Processor delivering the research. The legal basis for processing personal data is Legitimate Interests under UK GDPR Article 6(1)(f). Where special category data (e.g., health) is volunteered during open‑ended, career‑narrative interviews, the lawful basis is your explicit consent under Article 9(2)(a).
How your data will be used, stored and processed
Your data will be collected only for research interviews (career‑narrative conversations) and used solely for this study. Participants will not be named in outputs, and any quotes will be anonymised. Data are stored on encrypted IES servers with access restricted to the IES project team. Identifiable data (contact details, recordings, notes/transcripts) will be securely deleted within six months of project completion.
Who will have access to your personal data
Your personal data are stored securely by IES and are not shared outside the research team. The Standard Life Centre will receive analysed, anonymised findings (and anonymised quotes) in reports and related outputs; it will not receive raw personal data from interviews.
IES may disclose personal data only if required by law, for safeguarding purposes, or to protect against harmful activities.
Who can I contact?
For questions about the research, contact:
Jonny Gifford, Project Director: [email protected]
Kyla Ellis, Project Manager: [email protected]
For questions about data protection, contact:
Anthony Lloyd, IES Data Protection Adviser: [email protected]
Introduction
This research has been commissioned by the Standard Life Centre for the Future of Retirement to understand how people in their 60s adapt their work (such as changing hours, role, employer or working pattern) to keep working in ways that are sustainable and motivating, and what barriers and enablers matter most. IES will conduct career‑narrative interviews to gather in‑depth accounts that inform practical recommendations for employers and policy makers.
What is the legal basis for processing my data?
We will only use your personal data where we have a lawful basis under UK GDPR. For this research, the Standard Life Centre for the Future of Retirement is the Data Controller and IES is the Data Processor.
Our lawful basis for processing your personal data is Legitimate Interests (Article 6(1)(f)), because it is necessary to carry out this research while protecting your rights (for example, by limiting what we collect, restricting access, and anonymising outputs).
Because career‑narrative interviews are open‑ended, you may choose to share special category information (such as health). If you do, we will only process that information with your explicit consent (Article 9(2)(a)). You can skip any question or topic, and taking part is voluntary.
What kind of information do we collect?
- Contact and scheduling details including name, email/phone. This is so we can invite and arrange your interview and send the £45 thank‑you payment. Contact details will be shared securely with IES by a specialist recruitment partner based on your opt‑in or provided directly by you.
- Interview content from a one‑to‑one, up‑to‑60‑minute career‑narrative interview. This will take place online via MS Teams or via a telephone call. Interviews will use a simple timeline exercise (screen‑shared) to help you tell your story. With your permission, we audio/video record the conversation. If you prefer not to be recorded, we will take notes instead.
- Demographic & contextual details (such as occupation/sector, working pattern, household context). These will help us to interpret findings.
- Separate from this research, with your permission we may recontact you to share an additional opportunity to participate in a named media case study. Participation in this is not covered by the current agreement: we would only proceed with your additional consent.
- All personal data collected will be kept to a minimum and stored securely on IES systems.
How will my data be treated?
- We will take all reasonable steps to keep your information safe and to prevent unauthorised access, loss or disclosure.
- We will collect only the information needed to arrange the interview and analyse findings.
- With your permission, we will:
- make an audio (and/or video) recording of the interview, and
- take notes.
- If you prefer not to be recorded, we will take notes only.
- We store your name and contact details separately from your interview information.
- Our interview data is labelled with a participant code (such as “Participant 01”) so it is not directly identifiable.
- Recordings and notes are stored securely (on encrypted IES systems and, where relevant, within MS Teams used to host the interview) and access is restricted to the research team.
- We will report findings in a way that does not identify you, and any quotes used will be anonymised.
- Your identifiable data will be kept no longer than necessary and will be securely deleted within six months of the project finishing.
- If you later decide you do not want us to use what you shared, you can ask us to delete your interview data within the withdrawal period stated in this notice.
- We have procedures in place to manage any suspected data breach and will notify you and the relevant regulator where we are legally required to do so.
Who else has access to your information?
We promise to respect any of your personal data which is under our control and to keep it safe. We aim to be clear when we collect your information about what we will do with it and let you know of any material changes to this notice.
Your personal data will only be held with the IES team and will not be shared with any third party. Standard Life will not have access to any personal data from interviews, only data that has been analysed, anonymised, or attributed with permission, and is within our reports.
We may disclose personal data if required by law e.g. for safeguarding purposes, or to protect or defend ourselves or others against illegal or harmful activities, or as part of a reorganisation or restructuring of our organisations.
Your legal rights
You have rights under data protection law to make the following requests in relation to the personal data held about you that is being processed for this research, including:
- to request access to this data
- to amend any incorrect or inaccurate information
- to restrict or object to your data being processed
- to destroy this data
- to move, copy or transfer your data
You have the right to withdraw the information you have provided as part of interviews up to 3 weeks after the interview date. After this point the information will have been anonymised and will no longer be treated as personal data.
Who can I contact for more information?
If you have any questions about the research, please contact the Project Director or Project Manager:
Johnny Gifford (Principal Research Fellow), Project Director:
[email protected]
Kyla Ellis (Research Fellow), Project Manager:
[email protected]
If you have any questions about how IES protects personal data, please contact Anthony Lloyd ([email protected] ) the IES data protection adviser.
Company details for the research team and funders of the evaluation
The Institute for Employment Studies is a charitable company limited by guarantee registered in England.
Registration number: 931547
Charity registration number: 258930
Registered office: Institute for Employment Studies, City Gate, 185 Dyke Road, Brighton, BN3 1 TL6
Email: [email protected]
Standard Life Centre for the Future of Retirement is a think tank focusing on approaches work, pensions and retirement in the UK. Standard Life plc is incorporated in England and Wales (11606773) with its registered office at 20 Old Bailey, London EC4M 7AN.
https://www.standardlife.co.uk/centre-for-the-future-of-retirement
Andrew Phillips (Policy and Research Manager)
Email: [email protected]
Who can I contact with a complaint?
Further information on the rights available to you is also available from the Information Commissioner’s Office – the independent body responsible for regulating data protection within the UK. They can also deal with any complaints you may have regarding our use of your data:
www.ico.org.uk
Tel: 0303 123 1113
Email: [email protected]
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5A