The Challenge Fund Privacy Notice
In line with the new EU General Data Protection Regulation (GDPR), in this privacy notice for research participants, we explain the legal basis for data processing for the project `Supporting employees with anxiety and depression to remain in the workplace’. This includes who will have access to your personal data, how your data will be used, stored and deleted and who you can contact with a query or a complaint.
What is the legal basis for processing my data?
The Institute for Employment Studies (IES) is the data controller for this project. This means that we are responsible for deciding the purpose and legal basis for processing data. For this project, the legal basis for processing data is Article 6(1)(f) of the General Data Protection Regulation where “processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child”.
This will include sharing personal information with a third party research partner conducting elements of the research project (Research Partners).
Who will have access to my personal data?
The Institute for Employment Studies (IES) has been commissioned by the joint Work and Health Unit to investigate potential solutions which help people with anxiety and depression to remain in work. For the purpose of this project, IES are undertaking a series of in-depth interviews with people with lived experience with anxiety and depression, line-managers and Human Resource (HR) and/or occupational health professionals. If you are participating in an interview, this may be administered by our research partner, Research Partners. You will be asked to provide information about your experience of anxiety and depression in the workplace, experience of line-management at work and your employing organisation’s HR practices and processes. This information will only be provided at your discretion and with your explicit consent. It will be used to analyse the findings from the interviews. The research team’s analysis and presentation of the findings will be at an aggregate level.
How will my data be treated?
If you are invited and choose to take part in an interview, the data you give will be used for research purposes only. IES will produce a report and toolkit that summarises the main findings from all the interviews. Individuals will not be named, nor will any information be included that could reveal their identity.
Your personal information will be securely deleted from the IES systems three months after the project is complete and the final report has been published (the project is currently estimated to end in March 2020).
Who can I contact if I would like to withdraw my interview data?
You have the right to withdraw the information you have provided as part of the interviews within fourteen (14) days of your interview date. If you have taken part in an interview but would like your data withdrawn, please contact: Megan Edwards <firstname.lastname@example.org>
Who can I contact with a query about how my data will be used?
If you have any questions about how your data will be used, please contact Suzanne Anderson (Suzanne.Anderson@employment-studies.co.uk) data protection adviser or email: Michael Theodorou <email@example.com> with the subject “For the attention of the Data Protection Officer”.
Who can I contact with a complaint?
Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk