Closing the Vocabulary Gap funded project

In line with the EU General Data Protection Regulation (GDPR), in this privacy notice for research participants, we explain the legal basis for data processing for the project ‘Closing the Vocabulary Gap’. This includes who will have access to your personal data, how your data will be used, stored and deleted and who you can contact with a query or a complaint.

What is the legal basis for processing my data?

The Centre for Literacy in Primary Education is the data controller for this project. This means that they are responsible for deciding the purpose and legal basis for processing data. The purpose for processing personal data is to understand if the project is effective for teachers and pupils in selected schools. The legal basis for processing data is Article 6(1)(f) of the General Data Protection Regulation where:

“processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.”

Sutton Trust and the Institute for Employment Studies (IES) are third parties who are working in partnership with the Centre for Literacy in Primary Education to conduct the evaluation component of the project. The Centre for Literacy in Primary Education will share personal data with Sutton Trust and IES, who are data processors, for the conduct of the evaluation.

You can contact Gwyneth Dear at the Centre for Literacy in Primary Education with any questions about the project at:

Who will have access to my personal data?

The evaluation will involve staff from the Sutton Trust and/or Institute for Employment Studies

■    Attending the training sessions

■    Carrying out case study research with a sample of schools

■    Conducting telephone interviews with participating staff in a sample of schools

■    Analysing anonymised pupil characteristic and attainment data

Personal data of school staff (i.e. name, job role, email address) will be supplied by the Centre for Literacy in Primary Education with your explicit consent to Sutton Trust and IES so that you can be invited to participate in research activities for the evaluation.

Where personal information is collected, these details will be stored on an encrypted server with access restricted solely to members of the Sutton Trust and IES research team. They will not be shared outside of the organisation.

Sutton Trust and IES will not receive any personal data about pupils in participating schools. They will analyse anonymised data only.

How will my data be treated?

If you are invited and choose to take part in an interview or case study for this project, the data you give will be used for research purposes only. IES will produce a report that summarises the main findings from all the research activities. Individuals will not be named, nor will any information be included that could reveal your identity.

Your personal information will be securely deleted from the IES systems six months after the project is complete (currently estimated to be June 2023).

Who can I contact if I would like to withdraw my interview data?

You have the right to withdraw the information you have provided as part of the interviews or case study research up to two weeks after you have submitted your response. If you have taken part in an interview but would like your data withdrawn, please contact:

Who can I contact with a query about how my data will be used?

If you have any questions about how your data will be used, please contact

■    Gwyneth Dear, Business Development Manager, Power of Reading, at CLPE

■    Jonathan Buzzeo, Research Fellow at IES

Who can I contact with a complaint?

Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office at