Dogs Trust Your Say Survey: Privacy Notice (Ireland)

In line with the new EU General Data Protection Regulation (GDPR), in this privacy notice for survey participants, we explain the legal basis for data processing for the Dogs Trust mini survey. This includes who will have access to your personal data, how your survey data will be treated and who you can contact with a query or a complaint.

What personal data will IES be provided with?

IES will not be provided with any personal data for Dogs Trust Ireland employees. If you are a UK based employee, please refer to the UK Privacy notice.

What personal details will be collected?

The survey will ask questions about where and how you work, and what team you work in.It will also ask you for demographic data such as age, gender, ethnicity and whether you have caring responsibilities. The demographic data you provide will be used to analyse any differences or similarities in how Dogs Trust employees respond to the survey questions.  The survey is entirely voluntary, and you don’t have to respond to every question. This data you provide will only be used for the purposes this survey.

How will my survey data be treated?

Upon the close of the survey, IES will download and analyse the anonymised dataset, and will not be able to identify any individual from their survey responses.

Based on the survey responses, IES will produce a series of reports that summarises the main findings from the survey data. Your responses will be combined with the responses of other Dogs Trust employees and analysed collectively. Separate reports will be prepared that analyse the data at three hierarchical levels:

-       Organisation – analyses and presents data for Dogs Trust as a whole

-       Directorate - analyses and presents data by Directorate 

-       Area/department - analyses and presents data by area/department at senior manager level (e.g., Finance, IT, Marketing, Rehoming Centre, Retail North, etc)

The demographic data you provide will be used to analyse any differences or similarities in how Dogs Trust employees respond to the survey questions; demographic variables with fewer than 10 responses will not be reported.

Senior managers with fewer than 10 responses from team members will not receive separate reports. Open text questions will be thematically analysed, and the main themes will be reported to Dogs Trust. Individuals will not be named and will not be identifiable in any reporting format. You will not be identifiable in any of the reports that IES provides to Dogs Trust.

Who can I contact if I would like to withdraw my survey data?

As the survey is anonymous, we are unable to withdraw your data as you are not identifiable.  By completing the survey, you are providing your consent for your responses to be analysed by IES. If you have any questions regarding this, please contact: DogsTrustYourSay@employment-studies.co.uk. 

Who can I contact with a query about how my data will be used?

If you have any questions about how your survey responses will be used, please contact YourSay@dogstrust.org.uk or Kamila.Gero@dogstrust.ie in the first instance.

Who can I contact with a complaint?

In the first instance please contact yoursay@dogstrust.org.uk   

In addition, you are also entitled to make a complaint to the relevant supervisory authority.  For Ireland this is with the Data Protection Commission at www.dataprotection.ie