Privacy notice - Catch Up® Literacy

Introduction

You have been invited to participate in a research project testing the impact of a literacy intervention called Catch Up® Literacy.

The Catch Up® Literacy project is a collaboration between What Works in Children’s Social Care (WWCSC), Catch Up®, the National Institute of Economic and Social Research (NIESR), the Institute for Employment Studies (IES), with Qa Research performing a number tasks on the collaboration’s behalf, and Local Authorities and/or Independent Fostering Agencies. Together, these parties (with the exception of the WWCSC and Catch Up®) are referred to as the ‘Research Team’ in this Privacy Notice.

The data is being processed by all parties in order to ascertain whether the Catch Up® Literacy intervention is an effective means of supporting the educational outcomes of children in foster care.

This privacy notice sets out how the Research Team will collect and use your personal data.

Update:

This is a notification that the project has changed as of 18th October 2021. Your personal data will no longer be added to the WWCSC Data Archive and we will not request to review any personal data from the Department for Education National Pupil database. Any reference to either the archive or the national pupil database have been removed. In addition to these changes there will no longer be any randomisation of groups and reference to this has also been removed.

What role will each party play in the research project?

The roles of each party named above are as follows:

  • WWCSC are the funders of the project and a joint controller for the research project.
  • Catch Up® are responsible for designing the intervention programme, training foster carers/kinship carers to implement the programme, and supporting foster carers/kinship carers while they deliver the programme in their homes. They will be known as an independent controller.
  • Local Authorities and/or Independent Fostering Agencies will collect contact information from participants who have consented to take part in the project.
  • Qa Research will collect data from children to assess their reading ability and will be a data processor on behalf of NIESR for the research project.
  • NIESR and IES are also joint controllers for the research project and will evaluate the impact of the intervention programme on children’s outcomes. They will also explore foster carers/kinship carers perceived impact on children's outcomes, and explore their experiences of the programme; explore children’s experiences of taking part in the programme; and explore Catch Up® Literacy trainer’s experiences of training and supporting foster carers/kinship carers to deliver the programme.
  • NIESR will act as the main point of contact for you throughout the evaluation.

If you have any questions about this privacy notice or if you need to contact any of the organisations mentioned above you can email us on: c.bowyer-crane@niesr.ac.uk or suzanne.anderson@employment-studies.co.uk.      

The Research Team deals with and shares your personal data in accordance with a data sharing agreement between the Research Team members. The agreement sets out the purposes for which we may process and share your personal data and our agreement to cooperate to protect your personal data and deal with any requests you may have.

We promise to respect your personal information which is under our control and to keep it safe. We aim to be clear when we collect your information about what we will do with it and let you know of any material changes to this notice.     

What information do we collect?

We shall be processing the data of several categories of data subject. Please read the section below that is relevant to you:

Foster Carer/Kinship Carer:

  • Name
  • Age
  • Gender
  • Home Address
  • Telephone Number
  • Email Address
  • Information about dependents
  • Responses to interviews and surveys

Child (aged under 13 years):

  • Name
  • Date of Birth
  • Gender
  • Borough Council Location
  • Child’s Social Worker name and ID
  • Special Educational Needs
  • Disability and/or health information
  • Eligibility for Free School Meals
  • EAL
  • Responses to interviews and surveys

Catch Up® Literacy trainers

  • Name
  • Email address
  • Mobile telephone number
  • Responses to interviews and surveys

Social Workers

  • Name
  • Social Worker ID
  • Email address
  • Mobile telephone number

Local Authority / Independent Fostering Agency Representatives

  • Name
  • Email address

How we collect information

We may collect personal data in a variety of ways and at a variety of times throughout the research study being conducted. Please read the section below that is relevant to you:

Foster Carer/Kinship Carer:

  • From your relevant Local Authority or Independent Fostering Association
  • From yourself via an online survey sent to you
  • From yourself within an online interview with IES researchers which will be recorded

Child (aged under 13 years):

  • From your relevant Local Authority or Independent Fostering Association
  • From yourself via an online survey sent to you
  • From yourself via a reading assessment conducted over Zoom by QaResearch researchers    
  • From your Foster/Kinship Carer
  • From your parent(s)
  • From your Social Worker  

Catch Up® Literacy trainers

  • From your employer (Catch Up®)
  • From yourself via an online survey sent to you
  • From yourself within an online interview with IES researchers which will be recorded

Social Workers

  • From your employer
  • From your relevant Local Authority or Independent Fostering Association

Local Authority / Independent Fostering Agency Representatives

From your employer    

What do we do with the information we collect?    

Each organisation will use the data for different purposes. 

Catch Up®

  • To deliver the training to foster carers/kinship carers     
  • To support foster carers/kinship carers in delivering the intervention programme

NIESR/IES

  • To send a Memorandum of Understanding, the participant information sheets, the Data Privacy Notice, project participation consent forms and a data collection template to the LA/IFA representative(s)         
  • NIESR/IES will match the pupil data to data on pupil outcomes. This will include data from questionnaires and assessments administered as part of the project including a standard assessment of literacy skills and a measure of reading attitudes.
  • To contact foster carers/kinship carers about participating in interviews and surveys    
  • To evaluate the impact and effectiveness of the programme and prepare a report about the project
  • To instruct and liaise with independent test administrators from Qa Research
  • To contact Catch Up® Literacy trainers for participation in interviews     

Qa Research

  • To contact foster carers/kinship carers in order to carry out reading assessments with the child participants.
  • To coordinate with GL assessment re scoring and return of reading assessments         

What is the lawful basis for processing your personal data?

We will only use your personal data where we have a lawful basis for doing so.

  • The Local Authority / Independent Fostering Association/Catch Up® / NIESR / IES / WWCSC and QaResearch legal basis for processing personal data is ‘public task’ under UK General Data Protection Regulation (GDPR) Article 6.1(e).
  •      The processing of special category personal data and any protected characteristics as specified by the UK GDPR and the UK Equality Act 2010 will be processed for research, archiving and statistical purposes in line with UK GDPR Article 9.2(j).

Who else has access to your information?

The Research Team may disclose your information to third parties in connection with the purposes of processing your personal data set out in this notice. These third parties may include suppliers, research assistants, trusted academic partners and subcontractors who may process information on behalf of the Research Team to carry out such work as administering or scoring tests, undertaking interviews, transcribing interviews and archiving data. In all cases, the Research Team will ensure that these third parties enter into appropriate data processing agreements with us and that they keep your personal data secure and confidential.

We may also disclose your personal information if required by law, or to protect or defend ourselves or others against illegal or harmful activities, or as part of a reorganisation or restructuring of our organisations.

International Transfers

Your personal information will not be transferred outside of the UK.

Security

We take all reasonable steps to protect your personal information and follow procedures designed to minimise unauthorised access, alteration, loss or disclosure of your information.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. When it is no longer necessary to retain your personal data, it will be securely deleted.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

  • Qa Research and NIESR will delete any personal data 12 months after the completion of the project.
  • IES will delete any personal data six months after the completion of the project.

Catch Up® will delete any personal data on request from the foster carer/kinship carer.              

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including rights:

  • To request access to your personal data: this enables you to receive a copy of the personal data we hold about you and to check we are lawfully processing it
  • To request correction of your personal data: this enables you to have any incomplete or inaccurate data we hold about you corrected
  • To request erasure of your personal data: this enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. 
  • To object to processing of your personal data: you can object where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms
  • To request restriction of processing your personal data: This enables you to ask us to suspend the processing of your personal data
  • To request transfer of your personal data
  • To object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
  • Not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you wish to exercise any of the rights set out above in connection with this research project, please contact c.bowyer-crane@niesr.ac.uk or suzanne.anderson@employment-studies.co.uk

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact NIESR/IES in the first instance.

Changes to this Notice    

We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear by contacting all data subjects and ensuring you are provided  with an updated version of this Privacy Notice.

This Privacy Notice was last modified on 26th Aug 2021.         

Contact details

Name: Claudine Bowyer-Crane

Email: c.bowyer-crane@niesr.ac.uk

Organisation: National Institute of Economic and Social Research (NIESR). NIESR is a company listed by guarantee registered in England, and a registered charity.

Company Number: 341010

Charity registration number: 306083

Registered office: NESR, 2 Dean Trench Street, Smith Square, London SW1P 3HE