Webinar Privacy & GDPR Policy

Introduction

The Institute for Employment Studies (IES) is committed to protecting the privacy and personal data of all individuals who register for, or participate, in our webinars. This policy explains how we collect, use, store and share personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data controller

IES is the data controller for the personal information provided when registering for and attending webinars. For questions about this policy, please contact:

Data Protection Officer

Institute for Employment Studies

City Gate, 185 Dyke Road, Brighton, BN3 1TL

Email: askies@employment-studies.co.uk

What data we collect

When you register for a webinar, we may collect the following information:

  • Name
  • Job title and organisation
  • Email address
  • Payment details (if applicable)

During webinars, we may also collect:

  • Chat messages or questions you submit
  • Poll or survey responses
  • Audio or video contributions (if you choose to participate interactively)

How we use your data

We process personal data to:

  • Register and confirm your attendance at the webinar
  • Provide joining instructions and follow-up information
  • Manage event logistics and technical delivery
  • Collect feedback to improve future events
  • Share resources and presentations after the event

Recordings may be made of webinars for educational and promotional purposes. Participants will be informed in advance if a session is being recorded.

Lawful basis for processing

The lawful basis under UK GDPR for processing webinar data includes:

  • Contract: to deliver the event you have registered for.
  • Legitimate interests: to evaluate and improve our events and share learning with stakeholders.
  • Consent: for marketing communications and for including identifiable contributions in published materials.

Data sharing

Personal data will only be shared with:

  • Webinar platforms (e.g. Zoom, Teams) for the purpose of event delivery.
  • Co-hosting or partner organisations (if applicable), clearly stated at registration.

We do not sell or share personal data with third parties for commercial purposes.

Data retention

Registration data is kept for up to 12 months for reporting and evaluation purposes.

Recordings and anonymised data may be retained longer for research, learning and archival purposes.

Your rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate information
  • Request erasure of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Updates to this policy

This policy may be updated periodically. The latest version will be available on the IES website and provided to participants on request.